The Ultimate Guide To HRMS: Optimising Human Resource Management

Are you aware of the concept of HRMS? Not sure how it can contribute to your organisation's growth and enhancement? Well, here we will take you through the hrm functions and objectives so that you can also consider implementing them at your workplace.

What is the Human Resources Information System?

 

A human resource information system includes a set of software applications that can be used to manage human resources efficiently. An HRMS allows the company to manage the workflow while complying with the rules and regulations.It enables human resources personnel to track employee performance, collect relevant data, perform automatic manual tasks, and ensure that workplace operations are carried out smoothly and effectively.

HRIS vs HRMS

  HRIS and HRMS are two terms that are often used interchangeably. However, they are not the same. HRIS is mainly used for storing information, while HRMS manages information effectively. HRMS also allows an organisation's HR to manage every stage of the employee lifecycle process: from recruitment to retirement and all the stages that come in between.  

Why is HRMS Important?

  HRMS helps to improve the productivity and efficiency of a workplace by efficiently managing the HR Services. It offers a simple yet straightforward way to integrate all the HR functions into a single solution so that the organisation's various aspects are handled smoothly. The employees are also offered a better workplace environment. You can also integrate HRMS with HCM and further streamline your workplace operations.  

Functions & Features of HRMS:

 

Here are some of the functions of human resource management:

• Candidate management: An HRMS allows companies to manage their candidates much better. From applying for a post to resume shortlisting to scheduling the interview and onboarding, everything can be handled smoothly.

• Employee engagement: Employees can be more engaged in their workplace with proper human resource management. They are also able to connect with their colleagues and work with full efficiency. 

• Employee management: An HRMS allows for better employee management. The employees will be offered opportunities for self-service. The payroll management is done perfectly

• Payroll management: Another important function of hr managementis payroll management. It allows for better payroll management. Compensations and deductions can easily be included in the payroll system. 

• Optimisation: The information obtained from HRMS can be used to develop a vision for the company. The company can optimise its workflows and improve the employee engagement rate. Workplace operations can also be carried out in a streamlined manner.

• Workforce management: HRMS ensures employees are offered a healthy and safe work environment to work productively. It automates various processes so that manual labour can be reduced significantly. An HRMS system can also be used to monitor employee performance regularly.  

 

Features of an HRMS:

  Now let us have a look at some of the features of HRMS:

• Benefits administration: Managing employee benefits and including them in payroll calculation can be daunting. An HRMS offers easy access to the benefits administration module, which includes benefits like pension plans, maternity leave, medical insurance, etc., in the payroll.

• Recruitment and hiring: An HRMS can automate the recruitment and hiring process. The application tracking system can automatically accept and reject applicants based on different criteria. This saves a lot of time and costs in the recruitment process. 

• Workflows: You can use an HRMS system to automate the various repetitive tasks of your organisation. You can send automatic notifications to the employees to keep them updated on a particular topic. You can also use the workflows to free up resources so that they can focus on the core aspects of your organisation.

• Mobile compatibility: It is always better to look for an HRMS that offers mobile compatibility. You should also be able to use your HRMS software from your mobile phones. This allows the employees to access the information anywhere they want to without any trouble. 

• Employee scheduling: The HRMS system helps you to create and manage attendance modulus and set notifications and alerts. You can also monitor employee attendance and overtime schedules directly from the HRMS system.

• Compliance: Irrespective of which country you are a part of, you must remain compliant with the workplace rules and regulations. An HRMS software can have features to check for compliance issues. It can also generate automatic alerts when any regulation is not met. 

 

Key Benefits of HRMS 

 

• Increased efficiency: By streamlining the various operations of an organisation using an HRMS, HR professionals will be able to put their focus away from administrative tasks and focus on the core functionalities of the business.

• Better decision making: The HRs will get access to a centralised database from where they can access data as per their requirements and perform accurate analysis. This allows them to make research-based decisions regarding hiring and upskilling employees. 

• Better employee retention: A customised career plan will allow the employees to reach their career goals. It also creates an engaging work environment for the employees so that they can perform their duties with greater satisfaction and remain attached to the company for longer.

• Less chances of errors: The HRMS ensures that the company remains updated with the various labour laws and regulations. This allows the company to remain in compliance with the country's new regulations. Hence there is no chance of facing legal trouble. 

• Better recruitment system: An HRMS allows the recruiter to find better candidates for a suitable job. It also offers the candidates a smooth onboarding experience, improving their trust and loyalty towards the organisation.

• Increased employee engagement: human resources management system has a big role in improving employee engagement. By taking the help of an HRMS, HRs can create personalised learning paths for employees. This keeps the employees driven towards the organisation. 

• Reduced costs: An HRMS system can help you to save a lot of money in the long run. You get to automate the various manual tasks, thereby freeing up resources. You can also use an HRMS system to reduce the cost of rectifying different human errors. You will also not have to pay any penalties due to hr compliance issues. 

• Real-time monitoring: An HRMS system allows for real-time monitoring. You will be able to see how your employees perform on a real-time basis. This helps in motivating the employees to give their best while they are at their workplace. It also allows for better workplace management.

 

How does an HRMS work?

  The importance of HRM is quite evident in any workplace environment. An HRMS can be used to streamline the various operations of the workplace environment. It centralises the HR processes, improves efficiency, and provides HR professionals with the required tools and technologies to manage their workflows. HRMS also offers payroll management, attendance tracking, employee data management, recruiting and onboarding, performance management, and more. All these can contribute to the growth and development of an organisation.

How to choose the best HRMS?

 

It is always better for you to pick your HRMS from a reliable company only to enjoy the maximum benefits. Always go through the key features of the HRMS before making a purchase. You should also make it a point to look through the pricing plans available and then make your system accordingly. Also, ensure that the HRMS aligns with the goals and objectives of your organisation.

 

Conclusion:

  So, if you wish to implement an HRMS in your workplace environment, then it is high time that you get in touch with Ma Foi and avail of their services. We assure you that you will be happy with the overall outcome of it.